Woocommerce and Xero Accounts Integration

Add the power of Xero Accounts to your WooCommerce site

What is Xeroom?

Xeroom is a WordPress plugin that can integrate your WooCommerce store with the Xero accounting system to create an integrated and powerful e-commerce system.

Get accurate up-to-date information

Post Orders in Real-Time

True intelligent integration of orders, customers, inventory, discounts, prices & taxes.

Automatic, seamless and powerful integration

Save Hours of Time

No need to retype your data into Xero.

Avoid stock-outs and lost sales!

Synch Full Product Inventories

Track real-time inventory across Xero and WooCommerce.

Not all plugins are the same

Xero WordPress Plugin

Xeroom is the only WordPress plugin to properly integrate WooCommerce with Xero and provide full flexibility and control of the process.

WooCommerce Accounting Integration

Xeroom is designed and recommended by chartered accountants and IT professionals who understand the benefits to businesses of accurate and timely management data from integrated systems.

Intelligent Integration

Xeroom doesn’t just upload a flat file into Xero like most of our competitors. It posts the data intelligently so that it can be easily and usefully used within Xero by bookkeepers and accountants.

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9 Years of Development

Xeroom started life in CubeCart years before WooCommerce ever existed. 5 Years ago it was ported over to WordPress and has been continuously enhanced since then with many practical useful features.

Management Control

Full management of how the orders are posted into Xero. Order upload feature allow orders from other shops like eBay and Amazon to be posted in one go into Xero. Bulk uploader enables large numbers of orders to be uploaded for migrations.

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Real-time Bulk Inventory Synch

All product inventory can be synched hourly between WooCommerce and Xero and vice-versa. This enables stock to be kept accurate and up-to-date both on-line and in-house for telephone orders entered outside of your website.

Orders in WooCommerce

Generate Invoices in Xero

Xeroom delivers real value

Features & Benefits

Xeroom provides an essential WooCommerce integration that brings numberous benefits.

Unlock the Power of Xero

Xero has over 1.5m users and is growing at 40% per annum. It has overtaken Quickbooks as the leading accounting application for small-to-medium sized businesses. Access to it provides you with full control of your business:

  • Get accurate accounts and balances.
  • Management and control inventory
  • Get weekly sales analysis and reporting
  • Do real-time VAT & sales tax reporting
  • Do monthly Profit & Loss statements
  • Get annual accounts and tax returns
  • Add a professional look.

Xero is a great tool that helps you control and run your business giving you a professional edge. However without being connected to your online stores it will not have up-to-date accurate and detailed data on which to work with leading to a loss of benefits.

Save Hours of Wasted Time

Xeroom makes life easy freeing you and your staff up for more productive tasks:

  • Updated in real-time
  • Updated accurately
  • Updated how you want
  • Saves your bookkeeper time
  • Saves your accountant time
  • Saves you money

Bookkeepers and accountants are not cheap so why waste money doing more work with them than they need to? Ask your bookkeeper how long he/she spends on copying data and reconciling data between your WooCommerce, bank and Xero systems. Once all the sales, payments and refunds data is in Xero things can be done quickly and easily.

Understand Your Sales

Xeroom enables you to track sales properly and generates the data for Xero to then fully report on these key dimensions:

  • Sales by day/week/month/year
  • Sales by product
  • Sales by customer geography
  • Sales by value
  • Customers by value
  • Territory by value
  • Products by value

Identifying your valuable products, customers and territories is key to growing you business and maximising your profitability. Xeroom captures and posts the data needed to make this sort of analysis possible.

Mange the Order Posting Process

Xeroom doesn’t just dump a flat file of transactional data into Xero like most of its competitors. It posts the data into the relevant accounts within Xero using many settings provided. Settings include:

  • Post customer and order data by line
  • Post sales discounts & coupons
  • Post payments
  • Set sales accounts for products
  • Set sales account for shipping
  • Set sales account for geography
  • Set sales account for product
  • Set payment accounts for each checkout
  • Use Xero or WooCommerce product price and desc
  • Set simple or complex GST/VAT
  • Generate credit notes automatically
  • Set inventory synch schedule
  • Set invoice creation date and trigger
  • Send orders in batches
  • Set bulk data uploads
  • Notes added to orders
  • Debug screen

All of these can be easily set by the user and a user-friendly colour coded order management screen makes it easy to manage the order posting process.

Makes Digital Tax a Breeze

From April 2019 in the UK HMRC requires access to the detailed invoices behind the returns in an approved accounting software application for all VAT registered businesses. Summary figures and audit reports are no longer sufficient.

  • Must now file via an online system
  • Xero is approved for digital tax
  • Detailed invoices are now required
  • Create these invoices automatically
  • Save bookkeeping time & costs

Xeroom reduces this burden and helps you to quickly and easily get compliant with this new digital tax.

You stay in control

Manage Your Order Posting Process

Xeroom modifies the order screen with an extra column to show the colour coded status in Xero.

At a glance you can easily see which orders have been posted to Xero and whether paid or unpaid or refunds with credit notes. You can make a selection of which orders to process and post them or payments or refunds to Xero. You can also set them to be done automatically.

Business Intelligence

Understand Your Business Performance

With Xeroom and Xero you can now generate some real intelligence and understanding of how your business is performing at a detailed level.

Business intelligence is no longer the preserve of the large corporations. Now that Xeroom allows Xero to be unleashed on your WooCommerce data you have a whole new world of understanding opened up to you. This gives you the power and ability to see where value is created, with which customers, which products or services and in which territories.

You can also easily see the opposite – which products, customers and markets are costing you money. You can not only understand but easily share your reports with your colleagues so you can make decisions quickly and respond to changing market conditions.

Manhours of development and testing on Xeroom

$ Investment in Xeroom

Years of development and improvements

No of installations

We excel

Customer Ratings

Many manhours of effort has gone into making Xeroom the best integration plugin on the market today. See how our customers rate Xeroom

  • Functionality 95% 95%
  • Design 90% 90%
  • Easy of use 95% 95%
  • Reliability 100% 100%
  • Ease of Installation 75% 75%

Xeroom Leads – Others follow

Who Are We?

We are a team of experienced financial IT professionals with many years experience of finance systems from samll company to large corporations. Predominantly from a Sage accounting and Oracle financials background we also have bookkeepers and a team of WordPress WooCommerce plugin experts to ensure quality coding and that the latest standards are adhered to.

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Theme Features

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Secure

All communications between your website and Xero are made in a fully encryped state under the TSL protocol using dedicated security keys created for each Xero instance.

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Instant

Inventory checks and posting to Xero can be done while a customer checks out.

Accurate

Totals are checked in the created Xero invoices for rounding errors and any found are posted to a specific account to ensure consistency and integrity.

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Coded to Latest WordPress Standards

Xeroom is coded by an experienced team of WooCommerce plugin developers who are leaders in the field.

Consolidation of Multiple Websites

Now you can easily bring all your webshops together into one Xero instance thus enabling consolidation of your businesses in one whole with supporting detail.

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Business Intelligence

Using the Xero labels or tags enables business intelligence reports to be created in Xero. We have started with georgraphy but plan to extend that to other dimensions. So for example monthly revenues can be broken out by product categories AND geographies.

Xeroom adds value in so many ways.

High Level Features

Adding Xero to WooCommerce opens up so many possibilities to start getting real business intelligence from your system, something normally only available on large expensive platforms.

Pays for itself within weeks!

Great Value Prices

Xeroom is available on an annual licence that covers unlimited use, web based non-urgent support and updates. We have kept our prices low as we understand the cost pressures on small businesses and so provide Xeroom for less than the cost of an hour of a typcial accountant’s time. Buy the licence with as little or as much help as you need.

$0per site
Free Trial
Try before you buy!
Full version
1-2 months
No limitations
No risk
No investment

Get Started

$197 per month
Licence & Installation
One year licence
One Xero instance
Unlimited support
Unlimited updates
Unlimited transactions
Unlimited websites
Simple install and setup

Get Started

$97 per site
Presales & Fix
Troubleshooting installation
Fix WooCommerce – Xero comms issues
Presales advice by phone
Presales testing
Specific plugin compatibility check
Miscellaneous extra or urgent support

Get Started

$197 per month
Licence & Installation
One year licence
One Xero instance
Unlimited support
Unlimited updates
Unlimited transactions
Unlimited websites
Simple install and setup

Get Started

$97 per annum
Licence Only
One year licence
One Xero instance
Unlimited support
Unlimited updates
Unlimited transactions
Unlimited websites

Get Started

$197 per month
Licence & Installation
One year licence
One Xero instance
Unlimited support
Unlimited updates
Unlimited transactions
Unlimited websites
Simple install and setup

Get Started

$97 per site
Simple Installation
Install and setup on one site
Create & test Xero connection
Run test orders into Xero
Default configuration settings
Advise on issues found
Simple sales tax setup

Get Started

$197 per month
Licence & Installation
One year licence
One Xero instance
Unlimited support
Unlimited updates
Unlimited transactions
Unlimited websites
Simple install and setup

Get Started

$197 per site
Complex Installation
Install and setup on both test and live sites
Create Xero connection and extra Xero acs
Run test orders into Xero and debug
Full Xeroom config and Woo setup check
Complex sales taxes/GST/VAT setup
SKU Check, setup and test inventory synch

Get Started

Getting Started?

Our website is packed with further information and useful background articles. We offer a free unrestricted 4 week trial so you can fully evaluate Xeroom before purchase.

Need Help?

Please first look for help in the FAQ, release notes, installation notes and support bulletin board. If you cannot find what you need then please contact us at [email protected]

“Xeroom is excellent”

Testimonials

We have many happy customers – read what they say about us…

Catherine Gardner, FMAAT

Director – 5Arches Accounting Ltd

I was introduced to Xero and Xeroom by Peter over 10 years ago. Now I am Xero certified and have many clients using it. Xeroom saves hours of my time and fees for my clients. It also makes bank recs a piece-of-cake!

Xeroom is an essential app for anyone using WooCommerce and Xero.

Luc Perreault

IT Consultant

Xeroom does the job A1 and Peter stands by his product and offers above and beyond hands on support. I strongly recommended this plugin.

Perfect plugin, even better support from Peter

Erick Strauss

Director Goodeats.co.za

People considering Xeroom already know the problem they face: how to get two great but complementary products to talk to each other in an effortless and automatic way. Well, look no further. This is the product you are looking for, and with options like the bulk upload will address all your needs. The recent update providing a way to send individual orders to Xero is a great addition. And on top of all this you get excellent support from Peter. I highly recommend this plugin!

Great product, great support

Stephen Taylor, ACMA

Finance Director, Cycle Junction

I have tried a few other plugins which all had various drawbacks before I found Xeroom. I have found it easy to use and it works very well.

Xeroom ensures that I get accurate sales invoices in Xero for timely reporting and analysis

Greg Butterworth, FCA

Finance Director

I have evaluated the market for integration software between WooCommerce and Xero and Xeroom came out top for functionality.

Best of breed for integrating WooCommerce with Xero.