Fixed Price Xero Configuration, Data Load & Setup
Xero has grown rapidly over the past 8 years to become one of the World’s most popular online accounting applications with almost a million users. Although based in New Zealand it has focused on supplying an accounting package that addresses not only the Asian and international GAAP markets but also the specific needs of USA and English businesses with for example online VAT submissions. It is very cost-effective and easy to use for small businesses and extra users can be added as your business grows. There are no IT, software installation or security issues to worry about as it is all on-line hosted by Xero with responsive CDN servers around the World so you can quickly login and access the system if you are travelling either by pc or on their phone app. Controlled access can be granted to your bookkeeper and accountant for regular financial and statutory processes. Prices start at just $9/month.
This service package is for one of our chartered accountants to setup and configure a new Xero accounts subscription for your business. You buy your subscription direct from Xero but we will set up the chart of accounts, upload the opening balances, general & financial settings, and upload from Excel spreadsheets any bulk data such as products (descriptions, prices and inventory if you wish to use Xero for inventory tracking), customers and suppliers’ contact details. If you have an existing accounting system you can export your bulk data from it into spreadsheets usually in the format needed.
We will also setup the sales and purchases tax ledger clearance control accounts and to make reconciliations with the bank very easy. In fact we do everything you need to be up and running quickly and to give you a fully operational and professional accounting system all within Xero. This will not only enable you to run your business properly but also to keep your compliance costs to a minimum. Furthermore it will impress your clients with on-line invoices and statements that get emailed to them automatically in a professional manner. You can be focused on building your business while the accounting part runs smoothly month in – month out, as well as making it easy to prepare the important VAT/sales tax submissions and year-end returns. We also include support for the first 3 months should any issues arise.
- Data formatting, cleaning and checking – We do not provide this. You will then need to ensure that your data is created or reformatted into the layouts that we provide. Any essential data that Xero needs for the Chart of Accounts upload will need to be added (we will guide you on what is needed). You will also need to clean up and check your data for any missing or wrong values as this can be a very time consuming process especially if your files are large.
- Bookkeeping – We do not enter the detailed invoices for the Accounts Payable, Accounts Receivable or Bank Statements opening balances. This task can be far more quickly done by your bookkeeper or you can leave those in your old system to run down and start with clean opening balances in Xero.
- Data limits – We will upload up to 2,000 customers/suppliers and 2,000 products. If your data is over this limit then an additional charge of $99 per extra thousand or part thousand will apply.